Lynda.COM Outlook for Mac 2011 Power Shortcuts

Author:
David Rivers

Duration:
02h 23m

Released on:
4/12/2011

Exercise files:
No

Outlook for Mac 2011 Power Shortcuts turns Outlook for Mac users into power users, with time-saving tips and tricks to maximize efficiency and productivity. Author David Rivers shares his top 10 tips, a master list of little-known features such as text messaging and the ability to work offline in Outlook, and reveals shortcuts for organizing email and dealing with the inbox, working with the calendar and contacts, and customizing the Outlook interface.
Topics include:

    Switching identities inside Outlook
    Text messaging (SMS) from Outlook
    Backing up Outlook data with Time Machine
    Creating a rule to automatically reply to messages
    Saving searches with Smart Folders
    Automating junk email protection
    Sending content without attachments
    Setting up an Out of Office notification
    Rescheduling appointments quickly and easily
    Finding appointments fast
    Adding photos to contacts
    Getting address directions




Introduction
Welcome           01m 19s

1. Top 10 Shortcuts
Switching identities inside Outlook           03m 45s
Sending text (SMS) messages from Outlook           01m 10s
Speeding up your typing with AutoCorrect           01m 35s
Working offline           02m 24s
Choosing what prints from an email message           01m 40s
Replying with an excerpt only           00m 47s
Scheduling when the Trash is emptied           02m 48s
Backing up Outlook data with Time Machine           01m 45s
Searching for content across multiple items           01m 09s
Six timesaving keyboard shortcuts           03m 23s

2. Shortcuts for Organizing Email
Using a folder system           02m 52s
Email organization best practices           02m 25s
Four keyboard shortcuts for organizing email efficiently           02m 39s
Changing how a folder displays           03m 01s
Tracking messages with conversation view           02m 17s
Best practices for deleting messages           02m 59s
Two rules for handling incoming messages           06m 05s
Creating a rule to automatically reply           02m 20s
Two ways to find the right email quickly           04m 25s
Saving searches with Smart Folders           02m 02s
Creating a custom arrangement           02m 07s
Automating junk email protection           02m 52s

3. Message-Handling Shortcuts
Sending email with shortcut keys           02m 13s
Two address book tricks           03m 05s
Three ways to send email to groups of people           04m 13s
Five BCC tricks           03m 59s
Two attention-grabbing formatting options           01m 30s
Three email attachment tricks           02m 16s
Sending content without using an attachment           02m 23s
Reminding yourself to follow up on a message           02m 06s
Customizing multiple signatures           02m 30s
Using the Drafts folder           02m 00s
Inserting a line separator in a message           00m 54s
Setting up an out-of-office notification           02m 19s
Five email etiquette tips           02m 34s
Five tips specifically for managers           01m 57s

4. Calendar Shortcuts
Three ways to reschedule appointments           02m 12s
Two ways to create a recurring appointment           03m 40s
Four ways to track appointment details           02m 35s
Duplicating appointments           01m 43s
Working with time zones           03m 11s
Changing the time scale           01m 25s
Finding appointments fast           01m 24s
Seven calendar keyboard shortcuts           02m 07s
Using My Day           03m 55s
Creating your own custom calendar           01m 51s

5. Shortcuts for Working with Contacts
Adding photos to contacts           01m 19s
Keeping track of anniversaries           01m 26s
Getting address directions           01m 41s
Three ways to view a contacts list           01m 45s
Adding a new field to a contacts list           01m 54s
Forwarding contact information           01m 19s
Adding and viewing contacts quickly           01m 12s
Syncing Outlook, Apple, and MobileMe address books           01m 49s

6. Shortcuts for Dealing with Tasks
Three methods for creating tasks           02m 47s
Three options for viewing tasks           02m 16s
Three ways to change task due dates           02m 08s
Setting task reminders           02m 06s

7. Customization Tips
Customizing the Outlook toolbar           02m 00s
Customizing the Navigation pane and the Ribbon           02m 14s
Customizing the Reading pane           01m 07s

Conclusion
Additional resources           00m 46s